Course Overview
Every commercial projects need a professional contracting approach if it is to achieve its objectives. There are many aspects of the job to consider: the procurement processes must be transparent, efficient and well managed; the right commercial contract model needs to be selected; the company must make sure it chooses an able and affordable contractor; the scope of work must be well defined. The risks must be appropriately apportioned between the parties, and the consequences of late or poor performance must be reflected in the contract and managed appropriately. The contract must be administered effectively to keep the job on track, and if changes are required, the contract should facilitate the variations.
The Contracts: Bidding, Evaluation, Negotiation & Award training course will cover all different aspects of bidding, to help participants become better aware of the activities incorporated in the bidding process, bid evaluation negotiation and contract award.
Course Duration
5 Days
Who Should Attend
- Contract Managers and Administrators
- Contract Analysts and Engineers
- Buyers, Purchasing Professionals and Procurement Officers
- Anyone involved in the planning, evaluation, preparation and management of commercial bids and contracts for the purchase of services, materials or equipment.
Course Objectives
By the end of the Contracts: Bidding, Evaluation, Negotiation & Award training course, participants will be able to:
- Define the bidding cycle and strategies
- Identify the different options of bidding
- Learn ways to maximize value of supplies and services
- Define the essential bid documentation
- Apply best practices in screening vendors and prequalification
- Identify different negotiation styles and tactics
- Develop advanced practices in bidding and evaluation process
- Define the contract pre-award and post award activities
Course Outline:
Module 1 - Bidding Process
- Elements of Competitive Bidding Process
- Selecting the right Contracting Strategy
- Principles of Bidding
- The Bidding Cycle & Bidding Options
- E-Bidding
- Invitation to Bid Documentation
- Running the Bidding Process
Module 2 - Selecting the Right Suppliers
- Criteria for Pre-qualifying Suppliers
- Integrating the Supplier Selection Process
- Detailed Supplier Investigation
- Performing a Supplier Assessment
- Setting Acceptance Criteria & Selection
- Engaging Suppliers during the Bid Process
Module 3 - Evaluating the Bid
- Evaluating a Bid Objectively
- Developing Bid Evaluation Criteria
- Methods of Payment
- Technical & Commercial Evaluations
- Evaluation of Cost Breakdowns
Module 4 -Effective Negotiation
- Principles of Negotiation
- Planning a Negotiation
- Negotiation Objectives, Styles and Strategy
- Power in Negotiation
- The Negotiation Meeting & Follow-up
Module 5 -Contract Award and Management
- Forming a Contract
- Common Contract Terms
- Standard Forms of Contract
- Contract Award
- Dispute Resolution Procedures
- Performance Management
