Course Overview
This Advanced Tendering Procedures & Bid Evaluation training course will examine all the input that has influence and direct impact on tendering procedures and bid evaluation. The key elements include understanding business need, market analysis, supply chain cost modelling, contracting strategy, and contract award up to and including contract initiation. It introduces a methodology in classifying the 3rd party goods or services for an organization into categories based on supply risk to spend value. Then a methodology will be introduced to help assign the best-fit market approach to a particular category or its sub-category. All of these will lead to the best-fit tendering procedures and bid evaluation.
When should we play it safe by only allowing experienced and proven suppliers to bid? When and how can we develop new suppliers? What are a fit-for-purpose suppliers selection process? How best to master a tender negotiation? How to handle (or avoid) contract award disputes? How to meet the increasingly aggressive local contents requirements in developing countries? What is the unwanted by-product of chasing for localization targets?
Course Duration
5 Days
Who Should Attend
- Procurement managers and officers
- Contract managers
- Supply chain professionals
- Project managers
- Financial managers involved in procurement
- Legal advisors in procurement
- Government officials responsible for public procurement
- Any professionals involved in the tendering process
Course Objectives
By the end of this course, participants will be able to
- Understand the legal and regulatory framework governing tendering and bid evaluation.
- Develop skills to prepare comprehensive tender documents.
- Learn effective methods for advertising and managing the tendering process.
- Gain insights into bid evaluation criteria and methodologies.
- Enhance abilities to negotiate and award contracts.
- Understand ethical considerations and how to prevent corruption in tendering.
- Improve strategic decision-making in procurement processes.
- Learn how to handle disputes and challenges in tendering and bid evaluation.
Course Outline:
Formulating the Contracting Strategy
- Classifying 3rd Party Spend into Categories
- Market Approaches
- Crafting the Contracting Strategy
- Identifying and Mitigating Contracting Strategy Risks
- Choosing the Best Contract Type, including
- Lump-Sum Fixed Price Contracts
- Unit Rate Contracts
- Cost Plus Contracts
- Day rate Contracts
- Time and Materials Contracts
Best Practices in Tender Procedures
- The Tendering Process
- Seeking Expressions of Interest
- Pre-qualification Methodologies
- Basic Accounting and Economics
- Total Cost of Ownership
- How to Prepare Internal Cost Estimate
- What is the role of negotiation?
Optimizing the Tender Documents
- Contents of the Tender Package
- Ensuring a Robust Specification and Scope of Work
- Defining the Response, You Require from Bidders
- Essential Clauses in the Draft Terms and Conditions
- Bid Security, Performance Security in Public Tenders
- Anticipating and Reducing the Risk of Scope Change
Managing the Technical and Commercial Evaluation
- The Purpose of Bid Evaluation
- Lowest Price or Best Value for Money
- Stages of the Evaluation
- Clarifying Bids to Assist the Evaluation
- Choosing Evaluation and Award Criteria
- Bid Evaluation Approaches (One-envelop, Two-envelop, Online Bidding)
Managing the Contract Award and Initialization Stage
- Communicating the Results – Internally and Externally
- Working with Tender Bonds and Performance Guarantees
- Dealing with Disputed Contract Awards
- Operating under Pre-contract Letters of Intent
- Managing Pre-contract Scope Changes
- Initiating Contract
